Kirkhill Primary School

Policy on Administration of Medicine

The Local Authority requires schools to have policies and procedures in place to ensure the effective management of pupils’ medical needs.

Kirkhill Primary School aims to meet the needs of, and provide equal opportunities for, all the pupils.  In trying to fulfil this aim it is accepted that some children may require medication in order that they can continue to attend school.

In following the procedures set out below the school staff will take full account of the Highland Council policy on ‘Administration of Medicines in School’.

  • A child may only be given medication (including non-prescription) if the parent/guardian has given written permission to the school.
  • Only medication supplied by the parent/guardian will be administered to a child.
  • Pupils will only take the medication when supervised by an adult.
  • Whenever a child takes medication it will be entered in the “Administration of Medication” Record Book which is kept on the wall beside the medicine cabinet in the medical room.
  • Pupils who require long term medication other than inhalers, may have an individual record sheet.
  • Staff will discuss the medical needs of pupils in the first instance with the Head teacher. It may be necessary to liaise with the school nurse, school doctor and the parents on specific issues.
  • All medication will be stored securely in the medical room.  Arrangements are made to ensure that it is readily accessible at all times of the school day.  Inhalers are to be named and kept in Medical Room Cupboard unless parent advises the school otherwise.
  • Parents will deliver the medication to schools but where this is not possible the pupil will hand in the medication to the Head teacher/clerical administrator/ class teacher upon arrival at the school.  Where possible the pupil will only carry the amount necessary for one day.
  • Where a child has long term or complex medical needs all the teaching staff including visiting and supply teachers, relevant classroom PSA’s and the playground supervisor will be informed.  For those children a written set of procedures (protocol) will be drawn up following discussions with parents and School Doctor.  Staff will have been trained by Highland Health Authority staff in dealing with specific conditions e.g. in administering adrenalin.
  • In an emergency situation the emergency services must be contacted immediately.   The Clerical administrator will ensure that the emergency vehicle has ready access to the school.
  • If a child refuses to take advised medication parents will immediately be informed.  No member of Staff will attempt to force a pupil to take medication against his/her will except in emergency circumstances where non-administration is likely to be life threatening. 

Legal Position

  • There is no legal requirement upon staff, teaching or non-teaching to administer medication.  Staff undertaking duties associated with the administration of medication do so on a voluntary basis in conjunction with our care and welfare ethos.
  • The Education Authority will indemnify any staff that volunteers to administer medication to pupils.  The Education Authority will likewise indemnify any member of staff acting in good faith for the benefit of a pupil in an emergency situation.
  • Where staff have been trained and act in accordance with training and medical advice, no question of individual liability will arise.
  • It is vital that responsibility for pupil safety and wellbeing is clearly defined and that each person involved with pupils with medical needs is aware of what is expected of them.  Close co-operation between schools, parents, health professionals and other agencies will help to provide a suitably supportive environment for pupils with medical needs.

Parental/Guardian Responsibilities

  • Parents and any others who have legal responsibility for the care of children will keep children at home when they are acutely unwell.
  • Parents/guardians will request from their general practitioner that dosage schedules for any medication prescribed will not include school hours, wherever possible.
  • Parents/guardians are responsible for their child’s medication.  If a child requires medication during school hours, arrangements for its administration will be agreed between the parents and the school.
  • Any medication to be administered in school will be clearly marked with the pupil’s name, will be brought to school by the parent/guardian and will be delivered to the head teacher together with a completed consent form.
  • It is the responsibility of the parent/guardian to check that medication is not out of date, that there is a sufficient quantity in school, that it is renewed as necessary and that any unused supplies are uplifted for disposal.
  • It is the responsibility of the parents/guardians to advise the school in writing of any alteration to the prescribed dosage of medication.
  • Parents/guardians may consider their children to be responsible enough to carry and administer their own medication.  In this event the school must be given full written details of the condition/illness from which the child suffers along with written details of the medication to be taken and the self-administration routine.
  • Parents/Guardians must advise the school in writing if their child is subject to any known allergic reaction e.g. to food stuffs which the child may come into contact with in the course of the school day.

The Local Authority Responsibilities

The local authority is responsible for ensuring that staff who volunteer to administer medicines have appropriate training to support pupils with medical needs. This training should be arranged in conjunction with Health Professionals. Health Authorities have a duty to facilitate and support training and the local authority/school should be satisfied that training is adequate and appropriate.


The School Staff will treat medical information confidentially.

Training of Staff

Staff have been trained on how to administer emergency procedures for conditions such as severe allergic reactions. Any other Staff members request for training will be considered by the Head Teacher under Staff Development and Review.

Administration Responsibilities

The medical PSA, the class teacher or clerical administrator is responsible for the administration of medicines and when they are not available the Head Teacher or Principal teacher will fulfil that role.

Monitoring and Review

We will monitor our procedures in light of any incidents or revised guidelines from the authority.